Privacy Notice & Release Form

(Consent for Processing of Image/Voice)

NOTICE ON THE PROCESSING OF PERSONAL DATA

(Pursuant to Art. 13 of the GDPR)

What does this notice cover?

This notice is provided pursuant to Art. 13 of Regulation (EU) 2016/679 (“GDPR”) and applies to personal data relating to you collected by Anemocyte S.r.l., with registered office in Gerenzano (VA), Via R. Lepetit, 34 — in its capacity as data controller (“we”, “us”, or “our”, as applicable) — on the occasion of the webinar/event organized by the Company for which you are requesting registration. Furthermore, subject to your optional consent, it applies to the sending of promotional and informative communications regarding the activities, products, services, events, and webinars of Anemocyte S.r.l. and its affiliates.

What categories of personal data do we collect?

We may collect the following categories of personal data:

Images and/or Recordings as defined in the release authorization above (if provided for by the webinar/event organization);
Identification data such as first and last name;
Contact data such as email address(es), telephone number(s), and postal address;
Professional data relating to your role, entity/company of belonging, and speaker qualification.

Providing your personal data is optional but necessary to pursue the purposes listed below; failure to provide such data will make it impossible for us to pursue these purposes.

How do we collect your personal data?

Your personal data will be collected directly from you through photo or video recordings, registration forms, and any materials shared by you for the organization or promotion of the webinar/event. We do not use any form of solely automated decision-making in relation to the processing of your personal data.

For what purposes and on what legal basis do we process your personal data?

Your personal data will be processed for the purposes described in the release authorization above. Processing for this purpose requires your consent, pursuant to Art. 6(1)(a) of the GDPR.

Furthermore, your personal data will be processed for the following purposes:

Compliance with legal obligations to which we are subject;
Establishment, exercise, or defense of a right in judicial or administrative proceedings or within arbitration or conciliation procedures;
Preliminary activities related to extraordinary operations such as business branch transfers, acquisitions, mergers, and demergers;
Operational management of the event/webinar organization, relationships with speakers, preparatory communications, scheduling of interventions, and related administrative and organizational fulfillments;
Subject to your specific consent, sending you via email and, if provided, via telephone, promotional and commercial communications including invitations to trade fairs, webinars, and other events, newsletters, customer satisfaction surveys, and information on products and services of Anemocyte S.r.l. and its affiliates in the life sciences research, biopharmaceutical, and applied industry sectors.

Processing for purpose (1) does not require your consent as it is necessary for compliance with a legal obligation, pursuant to Art. 6(1)(c) of the GDPR. Processing for purposes (2) and (3) does not require your consent as it is necessary for the pursuit of our legitimate interests, pursuant to Art. 6(1)(f) of the GDPR. Processing for purpose (4) does not require your consent as it is necessary for the performance of pre-contractual measures taken at your request and/or for the performance of the relationship with you pursuant to Art. 6(1)(b) of the GDPR, where applicable, as well as for the pursuit of the Controller’s legitimate interest in the correct organization of the event/webinar pursuant to Art. 6(1)(f) of the GDPR. Processing for purpose (5) requires your consent pursuant to Art. 6(1)(a) of the GDPR.

How do we process your personal data?

We adopt security measures to protect your personal data from the risks of destruction, loss, or alteration (accidental or unlawful), as well as unauthorized disclosure or access.

How long do we retain your personal data?

Your personal data will be retained for the time necessary to pursue the purposes indicated above and, specifically, for the entire duration of the availability and use of the content related to the webinar/event, unless consent is withdrawn, and without prejudice to additional time required for legal compliance or the defense of a right. Data processed for marketing purposes will be kept for up to 24 months or until consent is withdrawn, whichever is earlier.

To whom is your personal data communicated?

Your personal data may be made accessible to or communicated to the following subjects, acting as authorized persons, data processors, or independent data controllers:

Our employees and/or collaborators in any capacity;
Employees or collaborators of parent, subsidiary, or affiliated companies;
Suppliers of goods and services and consultants providing services instrumental to the purposes indicated above;
Public authorities or entities, to the extent required by law;
Potential buyers, in the event we intend to transfer ownership or control of all or part of our company.

You may request the list of names and contact details of the subjects belonging to the categories above at any time by contacting us at the email address below.

As a rule, we do not transfer your personal data outside the European Economic Area (EEA). Should any of the subjects indicated above be based outside the EEA, we will transfer your personal data — in the absence of adequacy decisions and without prejudice to the derogations under Art. 49 of the GDPR — based on the Standard Contractual Clauses approved by the European Commission.

Your rights under personal data protection law

Pursuant to Articles 15 to 21 of the GDPR, you have the right to:

(1) be informed about the purposes and methods of processing; (2) access your personal data; (3) rectify incomplete, inaccurate, or outdated data; (4) obtain the erasure of your personal data; (5) obtain the restriction of processing where provided by law; (6) object in whole or in part to the processing where provided by law; (7) obtain data portability if technically feasible.

You may also withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. You have the right to object at any time to the processing of your data for direct marketing purposes.

You may exercise these rights or request information by contacting us at privacy@anemocyte.com.

Furthermore, you have the right to lodge a complaint with the Data Protection Authority (www.garanteprivacy.it).

IMAGE AND VOICE RELEASE AUTHORIZATION

(Consent for Processing of Image/Voice)

With reference to the event/webinar covered by this registration, the undersigned — by expressing consent through the selection of the specific ‘I Consent’ checkbox in the online registration form — hereby:

Authorizes

Anemocyte S.r.l. (hereinafter the “Company”), with registered office in Gerenzano (VA), Via R. Lepetit, 34, and provides consent to the recording of their person, by any means and including via third parties, during the event/webinar for which they are registering, as well as to the recording of their image and/or voice on any medium (hereinafter the “Images” and/or “Recordings”). This authorization is deemed granted whenever the organization of the event/webinar involves the recording or broadcasting of such footage.

The undersigned further authorizes the Company, without geographical or time limits, to:

Store the Images and/or Recordings on its own IT archives or those of providers appointed by the Company for the purposes of management, documentation, recording, and dissemination of the webinar/event;
Publish the Images and/or Recordings on the Company’s website, landing pages or pages dedicated to the webinar, in newsletters, on informative and promotional materials, as well as on the Company’s official social media channels;
Use the Images and/or Recordings, including in excerpts or as a full recording of the webinar, for institutional communication, scientific dissemination, event promotion, promotion of similar events, enhancement of Company activities, and making the related content available on-demand.

Transfer of Rights

The undersigned irrevocably and permanently transfers all economic utilization rights inherent to the Images and/or Recordings pursuant to Law no. 633/1941 and Art. 10 of the Italian Civil Code. This includes the right to acquire, use, record, store, reproduce, edit, display, distribute, broadcast, publish, make available, or otherwise communicate the Images and/or Recordings to the public, in any manner or form, in whole or in part, temporarily or permanently. The undersigned hereby waives any claims and releases the Company from any liability regarding the above, provided that their dignity and reputation are respected.

Acknowledgment

The undersigned acknowledges and accepts that no consideration or compensation shall be paid by the Company for the use and exploitation of the Images and/or Recordings for the aforementioned purposes. The Company shall have the right, but not the obligation, to use the Images and/or Recordings or any part thereof. Therefore, the Company remains free, at its sole discretion, to use the Images and/or Recordings or parts of the same.